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Getting started guide for in-person collaborators and meeting attendees
Getting started guide for in-person collaborators and meeting attendees
Updated over a week ago

As an in-person attendee of a meeting or workshop powered by NodesNow, you're in for an transformative experience. We've carefully studied the science of small-group collaboration to design a system that optimizes both remote and in-person meeting interactions.

Depending on your role as an in-person collaborator in a NodesNow meeting, you might:

  • Share content via the NodesNow mobile app

  • Access and collaborate in the shared collaboration space on the NodesNow desktop web app

  • Interact directly on the NodesNow touchscreen

  • Present your ideas straight from your laptop via screen sharing

This guide will cover the essential interactions of the above (excluding the touchscreen). If you're familiar with the web app, you'll find the touchscreen interface intuitive—it just uses multitouch gestures instead of clicks.


Requirements

  • NodesNow mobile app

  • NodesNow account

Mobile app

If you haven't downloaded it yet, the mobile app is available for both iOS on the Apple App Store and Android on Google Play.

Account

Register for a NodesNow account using your email or sign in with Google, Microsoft, or Apple. If you need help, see our sign-up tutorial.

Once you have the mobile app and account, you're ready to start.


Collaborating with the mobile app

Besides your voice, the mobile app is your primary tool for contributing to meetings and workshops in NodesNow. In this section, you'll get the app, learn how to connect to a space, and send content. When you're done, you'll be ready to share your ideas in any NodesNow space.

Note: In order to send a note to a space, you'll need to open a space on the web app, which you'll learn here. At a real meeting, the facilitator would provide a QR code that you can scan to connect to the space.

1. Create and open a space on the web app

a. Navigate to connect.nodesnow.com on a desktop web browser and log in.

b. Click Manage your spaces to go to your dashboard.

c. On your dashboard, click CREATE > Create space to launch a new space.

d. Double click the space to open it.

e. In the new space, click JOIN REMOTELY. This will generate a QR code and PIN that you can use to connect to the space.

2. Connect to the space with the mobile app

a. Open the NodesNow app on your mobile device and tap SCAN QR TO CONNECT.

b. Scan the QR code that you generated in step two.

c. Enter the space's PIN (found below the QR code on the desktop web app) and tap CONNECT TO SPACE.

d. Your mobile device is now connected to the space and you can start sending notes and media to it.

3. Send a note to the space

a. On the space's content sharing screen, tap the note icon at the bottom of the screen. (You can also send images and videos from here.)

b. Write a message and, if desired, change the note's color.

c. When you're done creating your note, tap Send or the send icon on your keyboard. The note will then appear in the space's inbox.

d. Back in the web app, click the space inbox to see your note there.

That's it. You're now ready to engage in NodesNow meetings using the mobile app!


Collaborating with the desktop web app

When you're called upon to take an active role in a space, it's time to open your laptop. This section shows you how to connect to a space with the desktop web app and use the basic tools in the desktop web app toolbox.

As above, you'll need a NodesNow account and invitation URL and PIN for the space you're collaborating in. You'll typically get these space details as an email invite or at the meeting itself.

Note: If you don't have a space URL, follow the directions to create a space in step two above. Then continue with Interact with the web app for the first time below.

1. Connect to a space

Enter the space's URL on a web browser.

  1. Sign into NodesNow.

  2. Click Join the space as a participant.

  3. Enter the space's six-digit PIN from the invitation.

    After you enter the PIN, you'll be taken to the space.

2. Try out the tools in the space's toolbox

Now that you've opened a space, let's walk through drawing, erasing, sending notes from the web app, and moving them around the canvas. Along the way, you'll gain skills that you can apply to other tasks.

Draw

  1. Tap the pencil in the canvas's toolbox to open the drawing menu.

  2. Tap the color and line thickness of your choice.

  3. Drag the stylus or your finger anywhere on the canvas to draw.

Erase

  1. In the canvas toolbox, click the selection tool.

  2. Click the drawing you want to remove.

  3. Click the trash can icon.

    Regret an erase? Just tap the redo icon to restore your drawing.

Send a note to the canvas and move it

  1. Select the note icon in the tool bar.

  2. Write a message.

  3. If you want to change the note's color, select the yellow circle and choose another color.

  4. Tap Send to send it to the inbox.

  5. To open the inbox, tap the inbox icon at the lower-right corner of the space.

  6. Within the inbox, tap and hold the note.

  7. Drag it to your preferred spot on the canvas.

  8. Release your finger or the stylus to position the note.


Sharing your computer's screen on the touchscreen

Another way to interact with your collaborators is through screen sharing. When it's your turn to present, the meeting facilitator will guide you through sharing content from your screen. If you have access to a NodesNow touchscreen, you can also follow these guides to learn the process in advance:

A. Share your screen via AirPlay

Entering screen-sharing mode

  1. Ensure your laptop and touchscreen are on the same network.

  2. Enable AirPlay or screen mirroring on your laptop.

  3. Choose the touchscreen as the AirPlay or screen-mirroring destination.

The laptop's screen will now appear on the touchscreen and will be viewable by Microsoft Teams participants.

Activating picture-in-picture (PiP) mode

To activate picture-in-picture mode:

  • Tap the PiP icon on the small shared screen.

The shared screen will enlarge and appear in a PiP window.

Moving the PiP window

To move the shared screen in PiP mode:

  • Place your finger on the shared screen and drag it to your desired position.

Entering and exiting full-screen mode

To enter full-screen mode:

  • Tap the full-screen mode icon in the shared screen panel.

The shared screen will expand to fill the entire touchscreen for an immersive viewing experience.

To exit full-screen mode:

  • Double tap anywhere on the screen.

The shared screen will return to PiP mode.

Adjusting the volume in full-screen mode

In full-screen mode:

  1. Tap the screen to reveal the settings icon at the top-right corner of the touchscreen.

  2. Tap the settings icon to bring up the volume control slider.

  3. Adjust the volume by dragging the volume control slider to the left or right.

The audio from the shared screen will adjust accordingly.

Modifying screen brightness in full-screen mode

In full-screen mode:

  1. Tap the screen to reveal the settings icon at the top-right corner of the touchscreen.

  2. Tap the settings icon to bring up the brightness control slider.

  3. Adjust the brightness by dragging the brightness control slider to the left or right.

The brightness of the shared screen will adjust accordingly.

Disconnecting a shared screen

  1. Tap the stop sharing icon on the touchscreen. The shared screen will reduce in size and move next to the screen sharing icon.

  2. Tap the minimize icon to further minimize the shared screen.

The shared screen will disconnect and cease sharing.

B. Share your screen with HDMI

Activating screen-sharing mode

To share a laptop screen using the touchscreen's HDMI cable:

  1. Tap the screen-sharing icon at the lower-left of the touchscreen.

  2. Connect a laptop to the touchscreen using an HDMI cable.

    Note: The HDMI port is located at the back left of the touchscreen. Connect an HDMI cable from the HDMI In port on the touchscreen to the HDMI Out port on a laptop.

    The laptop's screen will now appear on the touchscreen and will be viewable by Microsoft Teams participants during calls.

Entering picture-in-picture (PiP) mode

  1. Tap the HMDI icon to enter picture-in-picture mode.

    The shared screen will enlarge and appear in a PiP window.

Moving the PiP window

To move the shared screen in PiP mode:

  • Place your finger on the shared screen and drag it to your desired position.

Resizing the PiP window

To change the size of the PiP window:

  • Tap the PiP window to display a border around the window.

  • Tap and hold one of the corners.

  • Drag to adjust the size.

Returning PiP window to its default size

To return the PiP window to its default size:

  • Tap the default size icon on the PiP window.

Entering and exiting full-screen mode

To enter full-screen mode:

  • Tap the full-screen mode icon in the shared screen panel.

    The shared screen will expand to fill the entire touchscreen for an immersive viewing experience.

To exit full-screen mode:

  • Double tap anywhere on the screen.

    The shared screen will return to PiP mode.

Adjusting the volume in full-screen mode

In full-screen mode:

  1. Tap the screen to reveal the settings icon at the top-right corner of the touchscreen.

  2. Tap the settings icon to bring up the volume control slider.

  3. Adjust the volume by dragging the volume control slider to the left or right.

The audio from the shared screen will adjust accordingly.

Modifying screen brightness in full-screen mode

In full-screen mode:

  1. Tap the screen to reveal the settings icon at the top-right corner of the touchscreen.

  2. Tap the settings icon to bring up the brightness control slider.

  3. Adjust the brightness by dragging the brightness control slider to the left or right.

The brightness of the shared screen will adjust accordingly.

Disconnecting a shared screen

  1. Tap the PiP window's minimize icon.

    The shared screen will reduce in size and move next to the screen sharing icon.

  2. Tap the HMDI icon to exit screen sharing mode.

    You can now safely disconnect the HDMI cable.


Congratulations! Now that you've learned all the ways to interact in NodesNow spaces as an in-person meeting attendee, you're ready to contribute to more engaging, productive meetings.


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